7.2 Importing/Exporting Phonebook Entries
You can export entries from the Personal Phonebook into a comma separated file (CSV) or import entries from a comma separated file.
To export your entries from the Phonebook
1 You have several options:
Click on die Taste the "Phonebook" button or
click on “Lists | Phonebook...” in the menu bar or
click with the right mouse button on the
SwyxIt! Classic user interface and then on “Lists | Phonebook...”.
The “Phonebook” window will appear.
2 Go to the toolbar and click on "More|Export...".
The Export Wizard will appear. It supports you as you export the entries from the Phonebook.
3 Click on ”Next>”.
The following window appears: "Select the Phonebook entries to be exported".
4 Deactivate the checkbox in front of the entries that you do not want to export.
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If you would like to deactivate/activate several entries at once, highlight them by clicking on one entry and then click on the other entries while pressing the CTRL key. All highlighted entries appear with a colored background. You can then switch the activation of the highlighted entries by pressing the space bar.
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5 Click on ”Next>”.
The following window appears: “Select the destination file".
6 Select the directory and a file name under which the exported file should be saved.
7 You can also define whether the entries should be added to an existing file or whether an existing file should be overwritten.
8 If the column names (Name, Phone Number) should appear in the first line of the file, activate the corresponding checkbox.
9 Click on ”Next>”.
Before the export takes place, you will be shown an overview of the export parameters.
If you would like to make additional changes, click on "Back" and change the parameters.
10 Begin the export by clicking on “Next”.
11 The following window appears: “End the Export Wizard for the Phonebook".
12 Click "Finish".
The export wizard will be closed.
13 Click on "Close" to close the window.
To import entries into your Phonebook
1 You have several options:
Click on die Taste the "Phonebook" button or
click on “Lists | Phonebook...” in the menu bar or
click with the right mouse button on the
SwyxIt! Classic user interface and then on “Lists | Phonebook...”.
The “Phonebook” window will appear.
2 Go to the toolbar and click on "More|Import...".
The Import Wizard will appear. It supports you while importing the entries into the Personal Phonebook.
3 Click on ”Next>”.
The following window appears: “Select the Source File”.
4 Enter the file from which the entries should be imported.
Once the file is selected, the entries will be checked and displayed in the window. In addition, you will be shown how many entries (lines) this file contains and whether any damaged entries exist.
Damaged entries will be indicated with "**** Invalid lines ****“.
You can edit the file here before importing.
5 To do so, click on “Edit…”. A word processing program will open. You can then change or delete your entries or add new ones. Save and close the file.
6 If you have made changes in the import file, click on "Reload...".
The file will be checked again.
7 Click on ”Next>”.
A window opens: "Select the Phonebook entries to be exported".
Deactivate the checkbox in front of the entries that you do not want to import.
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If you would like to deactivate/activate several entries at once, highlight them by clicking on one entry and then click on the other entries while pressing the CTRL key. All highlighted entries appear with a colored background. You can then switch the activation of the highlighted entries by pressing the space bar.
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8 Click on ”Next>”.
9 The following window appears: "Delete existing Phonebook before import".
Activate the checkbox "Delete existing Phonebook before import" if you would like to replace the existing Phonebook with the imported one.
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All entries in the current phonebook will be deleted.
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Leave the checkbox deactivated if the imported entries should be added to the existing Phonebook.
In this case, define
whether existing Phonebook entries with the same number/URI but another name should be updated or
whether existing Phonebook entries with the same number/URI but another name should be skipped.
Before the import takes place, you will be shown an overview of the import parameters.
If you would like to make additional changes, click on "Back" and change the parameters.
10 Click on ”Next>”.
The following window appears: “End the Import Wizard”.
This will show how many and which entries have been added or updated or skipped.
11 Click "Finish".
The import wizard will be closed.
12 Click on "Close" to close the window.
