help • 12 Devices • Certified SIP phones • Editing settings for certified Desk Phones  • Number keys
Number keys
If several internal numbers (including group numbers and alternative numbers) are configured for a User in his SwyxWare account, a corresponding function key with the "Internal numbers" function can be configured for each number.
*Incoming calls to the assigned numbers are highlighted on the key. This function is not available on a key module.
*Outgoing calls from the assigned number can be initiated via this key
Maximum quantity of numbers
On Yealink devices the maximum number of own numbers is limited. Only the first 5 numbers of a user account are supported on the T41S, and the first 9 numbers of a user account on the T42S, T46S and T48S models.
The numbers are used by the system according to the following prioritisation on Desk Phones:
1st All own phone numbers
2. All group numbers
3. All alternative numbers
The numbers which are outside the maximum quantity cannot be used on devices.
Example
For a User, 101, 102, 103, 104 are defined as own numbers in his user account. He is a member of a group with the number 200. His alternative number is 118. So he has 6 numbers in total.
On Yealink T41S, no number key should be assigned the number 118.
* 
If you have configured call number keys and the user has not selected a specific call number for a call, the system uses its first internal call number.
Exception:
A different default line is configured in the SwyxIt! Classic settings.
 
* 
You can only edit logged on Desk Phones.
The configuration applies to the logged-in user and is saved in their SwyxWare user account.
When another user logs on to the device, its key configurations is loaded.
 
* 
In the list of all certified Desk Phones, the phone’s current firmware appears under Versions, see also section 4.15 Distributing software to clients or devices.
 
To assign function keys
1 In the menu, select Devices | Desk Phones.
*A list appears with all Desk Phones.
2 In the line of the appropriate Desk Phone, click on .
*The configuration assistant Edit Desk Phone for User... appears.
Label
Explanation
Button no.
Number of the assignable button in accordance with the numbering accepted.
The adopted numbering of the function keys runs from the top to the bottom of the Desk Phones, visible marking doesn’t exist.
Labelling
Label which appears next to the function key on the LCD
Function
Select the function which you want to assign to the key.
If you select Speed dial, the appropriate input fields Index and Number as well as the Edit option are activated, see To assign a Speed Dial.
3 Click on Save all.
*The changes are saved and updated on the Desk Phone.
To assign a number key
* 
If you assign a number key with a number that is outside the maximum quantity of own numbers for this device (see Maximum quantity of numbers), the first nubmer of the user account is used on the key.
 
1 In the menu, select Devices | Desk Phones.
*A list appears with all logged on Desk Phones.
2 In the line of the appropriate Desk Phone, click on .
*The configuration assistant Edit Desk Phone for User... appears.
3 In the line of the appropriate key, select the function Internal number.
4 Click on .
*All of the user’s own (also group and alternative) numbers appear.
5 Activate the checkbox in the line of the number which should be assigned to the key, and confirm with Select.
6 Click on Save all.
*The changes are saved and updated on the Desk Phone.
To assign a Speed Dial
1 In the menu, select Devices | Desk Phones.
*A list appears with all Desk Phones.
2 In the line of the appropriate Desk Phone, click on .
*The configuration assistant Edit Desk Phone for User... appears.
3 Select the Speed dial option from the dropdown list.
4 Select the number for the intended speed dial under Index.
* 
The "Index" number is used to allocate the Speed dial in the User account and does not determine the sequence of speed dial keys on the Desk Phone.
 
5 Click on in the line of the speed dial selected.
* 
The settings for the selectable options and the User picture are only relevant for SwyxIt! Classic or SwyxPhone Lxxx.
 
Label
Explanation
Labelling
Enter the display name for the appropriate speed dial.
Number/URI
Enter the number which is selected via the speed dial. The corresponding labelling is entered automatically.
Or:
Select a User from the phonebook via the button.
Dialing options
Activate the appropriate options, if applicable:
Immediate Dial
Confirmation of the speed dial starts the call.
Deleting the display before dialing
The display is deleted before dialing.
Intercom Connection
Confirmation of the speed dial starts intercom connection.
User’s picture
Select whether a User picture will be displayed and upload a file from your file system, if applicable.
Automatic
The User picture is ´transmitted by SwyxServer.
To add a key module
1 In the menu, select Desk Phones.
*A list appears with all Desk Phones.
2 In the line of the appropriate Desk Phone, click on .
*The configuration assistant Edit Desk Phone for User... appears.
3 Click on Add key module.
4 Select the appropriate key module type from the dropdown list.
5 Click on Add key module.
6 Select from the appropriate key’s dropdown list the appropriate function.
7 Click on Save all.
To copy function key assignment from another Desk Phone
* 
Only the function keys will be copied. The user-specific content of the key assignment is not taken into account during the copying process.

For example, user A has assigned the key with the "Index" number #1 as a name key in his user account. The name key #1 has been configured for dialing the phone number 101. On the desk telephone X, the third function key is set up as name key #1. The logged-in user A can dial 101.
The key configuration of desk phone X has been copied to desk phone Y.
The name key #1 has been configured for dialing the phone number 215. He can dial 215 via the third function key of the desk phone Y.
 
1 In the menu, select Devices | Desk Phones.
2 In the line of the appropriate Desk Phone, click on .
3 Click on Copy settings from another Desk Phone.
4 Activate the checkbox in the line of the appropriate Desk Phone.
5 Click on Copy.
6 Click on Save all.
*The function key assignment is copied and saved.