14.4 Importing phonebook entries
You can import Phonebooks in CSV format. The imported CSV file should have the following format:
"Last name, first name 1";"Phone number 1"; "Description", Show
"Last name, first name 2";"Phone number 2"; "Description", Hide
 
The values "Show" or "Hide" determine whether the entry is displayed in the phonebook.
To import entries into the Global Phonebook
1 In the menu, select Global Phonebook.
*A list appears with all entries in the Global Phonebook.
2 Click on Import Phonebook.
*The Import Phonebook configuration wizard appears.
3 Click on Select file.
4 Select the CSV file and click on Next.
5 Activate Automatically add the additional marking to the name entered as applicable if you wish to distinguish Users optically from other SwyxServers in the Phonebook.
6 Click on Next.
7 Select the update mode:
Mode
Explanation
Update existing entry
If an entry exists under the same name, the fields Telephone number and Description are overwritten with the contents of the import file.
Rename new entry
If an entry exists under the same name, the entry of the import file is added under a different name.
Example
'Franz Mustermann' is added as 'Franz Mustermann (2)' .
Skip new entry
If an entry exists under the same name, the entry of the import file is not taken into account.
Delete existing Phonebook before import
The Phonebook is replaced in-full with the import file contents.
8 Click on Import.
*The Global Phonebook is imported in accordance with the mode selected.
*The list of all entries in the Global Phonebook is updated.
To import entries into the Global Phonebook
1 In the menu, select User.
*For administrators, a list appears with all Users.
2 As administrator, click on in the line of the appropriate user.
3 Click on the submenu item Personal Phonebook.