help • 3 User interface • Voice Box
3.7 Voice Box
If the caller couldn't reach you, he can leave a voice message. If you have received a voice message, this will be indicated on the Voice Box button.
Clicking on Voice Box opens the overview of your voice messages and you can listen to them directly in SwyxIt!. You can find your personal voice messages under Personal. If you are a member of a group and a voice message is received for this group, a tab with the name of the group appears next to Personal. Depending on the size of the window and the number of your groups, you may need to open the drop-down list to select a group.
Information on the Voice messages
Further information about the calls is shown vour Voice messages overview:
Status
Explanation
Name/Number
Name/phone number of the caller
Date/Time
Time of the call
Call duration
The duration of the voice message left is specified here.
To play a voice message
1 Click on in the menu bar.
*The overview of your voice messages appears.
2 If necessary, select the tab with the name of the group in which you want to play the message.
*The overview of your voice messages appears. The voice messages that have not been played yet are highlighted in bold.
3 In the line of the message you want to play, click on Play.
*The message will be played and will no longer be highlighted in bold.
To delete a voice message
1 Click on in the menu bar.
*The overview of your voice messages appears.
2 If necessary, select the tab with the name of the group in which you want to delete the message.
3 Click on to delete all displayed voice messages.
or
3 Click on one or more entries and then on to delete only the selected voicemails.
4 Confirm the deletion by clicking on Delete.
*The selected voice messages are deleted.
Show utilization
You can display the current utilization of your Voice Box. The color of the utilization symbol indicates the current utilization level:
Symbol
Utilization
0%-79%
80%-94%
95%-100%
* 
The Voice Box utilization is only displayed for your own Voice Box. If this has reached the maximum utilization, you may have to release storage space manually, depending on the settings. You can recognize by the symbol that the voice box limit has been reached.
 
* 
In the group Voice Box, the memory is automatically released at maximum utilization.
 
For more information, see 7 Voice Box and Remote Inquiry and 10.2.11 Voice Box.
To view the utilization of your Voice Box
1 Click on in the menu bar.
*The overview of your voice messages appears.
2 Click on .
*A pop-up window will appear with the information about your available and used memory.