help • 1 SwyxFax Client • Sending a Fax • Quickfax
1.6.3 Quickfax
You can send a Quickfax in the form of a cover page with a memo, without an attached document. Click on "Quickfax" in the SwyxFax Client dialog window to open the "Send Fax" window directly. Switch to the "Memo" tab and enter your message. Only the cover page will be produced and sent as a fax document.
Quickfax via a fax hyperlink
SwyxFax Client supports a special URL format for fax addressee information. Information in this format can be stored in a contact database or on a website and can be displayed as a hyperlink, e.g. „fax:0123456789“.
If you click on a fax hyperlink, SwyxFax Client will be called up automatically and the "Send Fax" dialog window will open.
The following input fields on the "General" tab will be completed automatically, provided the corresponding information has been saved in the fax hyperlink:
*"Company:"
*"Address:"
*"Department:"
*"Name:"
*"E-mail:"
*"Phone:"
*"Fax:"
Clicking on the "Save" button saves this information in the Address Book.
In the fax hyperlink, you can also specify whether a fax should be sent with a cover page ("Send fax with cover page" checkbox).
Additionally, it is possible to save a message for the fax recipient in a fax hyperlink ("Memo" tab).
For information on the corresponding URL parameters, please refer to 1.14 URL Parameters in a Fax Hyperlink.
How to send a Quickfax
1 Call up SwyxFax Client.
You have several options:
*In the tray, double-click on (SwyxFax Client is always located in the tray when it has been minimized), or
*click on SwyxFax Client in the taskbar (if the window is not yet open, but is in the background) or
*Call up SwyxFax Client in your program directory (if SwyxFax Client has not yet been started), or
*Click on a fax hyperlink.
In each case, the “SwyxFax Client” window will appear.
2 Create a Quickfax.
You have several options:
*Go to the toolbar and click on , or
*Go to the "Fax" menu and select the option "Send Quickfax...", or
*Click on a fax hyperlink.
In each case, the “Send Fax” window will appear. The "General" tab will open.
3 Cover Page
Activate "Send fax with cover page"
4 Recipient:
Enter the recipient information here
*manually or
*by selecting a recipient from the "Address Book…" or from the Outlook contacts ("Outlook…").
You will find other options for entering the recipient in Entering the Recipient.
Click on "Save" to add the address information that is currently entered to your Address Book.
5 Sender:
If you would like to change the sender information on the cover page, switch to the "Sender" tab. Here you can modify the sender information.
* 
The changes made here are only valid for the current fax. If you would like to save the changes as the default setting, click on "Save as default". They will then be applied in the menu "Tools | Options..." on the "Sender" tab.
 
6 Memo:
Switch to the "Memo" tab. Enter your message to the recipient here.
7 Attachments:
Go to the "Attachments" tab. You have the option of adding image files to the fax. To do this, switch to the "Attachments" tab. Add the image files
*by selecting the relevant files or
*by using the scanner connection.
You will find further information on adding image files in 1.6.4.4 Attachments.
Preview:
"Preview" can be used to display the attached files in the preview.
8 Send Options:
Switch to the "Send Options" tab. You have the option of sending your fax at a specific time. Select a date and/or a time in the future.
9 Priority:
You can prioritize fax documents. A fax document with "high" priority will be sent before every fax job with "normal" priority. This will also be the case for the fax jobs of other users that also have "normal" priority.
10 Letterhead:
As a Quickfax only consists of a cover page, it is not possible to select letterheads for memos, see 1.5.2 Tools. Therefore, the option of selecting letterheads is deactivated.
11 Redial:
In the "Redial" field you define how often and at what intervals a new send attempt should be made in the event of an error fax. For explanation of Redial, see Defining Redial.
12 Transmit Reporting
Switch to the "Transmit Reporting" tab. To receive feedback about the transmission success of the sent fax, you have the option of requesting a transmit confirmation or an error message from the SwyxFax Server.
Specify whether you would like to receive the transmit report via e-mail and/or as a printout. This enables you to handle successful and error faxes separately. Select the contents to be included in the transmit report.
13 To send the Quickfax, click on "Send".
The document will appear in your Outbox and will be sent at the time and date indicated.
* 
In order to send a fax, it is absolutely essential to enter the fax number and a valid send appointment. If these parameters have not been entered or if they contain invalid values, SwyxFax Client will prompt you to correct the entry by issuing a corresponding error message.